[La-cgs] Transcripts

Thu Sep 11 09:51:58 CDT 2025

John, we ask about a history of disciplinary problems via self-report, currently with applicants acknowledging they can be dismissed if the information they provide in their application is later found to be incomplete or inaccurate.

Mary, as I understand it, verification of academic standing at those non-degree institutions and financial aid considerations are not a part of our admissions process. I can appreciate though that there is probably variability in what factors are considered for graduate admission at the graduate school level across institutions.

-MC

[cid:3ef38635-a0e7-4e0f-bd8b-59f81e77a610]

Matthew Calamia, PhD
Associate Dean of the Pinkie Gordon Lane Graduate School
Professor, Department of Psychology
Louisiana State University
121 West David Boyd Hall, Baton Rouge, LA  70803
office 225-578-4354
mcalamia at lsu.edu<mailto:mcalamia at lsu.edu> | lsu.edu<http://www.lsu.edu/> | faculty.lsu.edu/mcalamia/<http://sites01.lsu.edu/faculty/mcalamia/>
________________________________
From: La-cgs <la-cgs-bounces at lists.latech.edu> on behalf of John Boulahanis <john.boulahanis at selu.edu>
Sent: Monday, September 8, 2025 4:31 PM
Cc: Louisiana Council of Graduate Schools <la-cgs at lists.latech.edu>
Subject: Re: [La-cgs] Transcripts

We too have been trying to streamline it, but have been told that all transcripts are needed to inform the institution of any disciplinary problems that may need to be investigated. Primarily incidents in violation of Title IX.

_________________________

[Southeastern Louisiana University]

John Boulahanis, Ph.D.  (he/him)
[A button with "Hear my name" text for name playback in email signature]<https://www.name-coach.com/john-boulahanis>[X][X]
Director of Graduate Studies
Office of Graduate Studies, Meade Hall #103
Office: (985) 549-2610<tel:9855492610>
jboulahanis at southeastern.edu<mailto:jboulahanis at southeastern.edu>
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On Mon, Sep 8, 2025 at 4:23 PM Mary Edith Stacy <maryedith at nsula.edu<mailto:maryedith at nsula.edu>> wrote:
Good afternoon, Matthew,

Thank you for your response and I truly appreciate the effort to streamline the graduate school application process. While this approach may offer practical benefits, I’d like to raise a couple of questions for discussion:

  1.
How would an institution verify academic standing at non-degree-granting institutions if transcripts are not required?
  2.  Could this change impact financial aid processing, particularly in cases where prior academic history is relevant to aid eligibility or compliance?

Thanks for bringing this shift in practice to the forefront. Even on a Monday afternoon, thoughtful policy makes its way forward—one transcript at a time. 🎓

Regards,

Mary Edith😈

Mary Edith Stacy, PhD
Northwestern State University
Dean of the Graduate School
125 Caspari Hall
310 Sam Sibley Drive
Natchitoches, LA 71497
318.357.5720

Assistant Professor

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From: La-cgs <la-cgs-bounces at lists.latech.edu<mailto:la-cgs-bounces at lists.latech.edu>> on behalf of Matthew R Calamia <mcalamia at lsu.edu<mailto:mcalamia at lsu.edu>>
Sent: Monday, September 8, 2025 10:43 AM
To: John Boulahanis <john.boulahanis at selu.edu<mailto:john.boulahanis at selu.edu>>; Louisiana Council of Graduate Schools <la-cgs at lists.latech.edu<mailto:la-cgs at lists.latech.edu>>
Subject: Re: [La-cgs] Transcripts

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Good morning,

We require all transcripts currently at LSU A&M, but we have a proposal in from our Assistant Dean of Recruiting and Admissions (rationale below) to change this to only institutions where a degree was earned. It seems like more institutions have moved/our moving in that direction. The current requirement really bogs us down and slows our ability to get applications to departments for their decisions.

"Currently, we require transcripts from all institutions where an applicant was enrolled. Historically, this was the standard in the Graduate Admissions world because students could not collect transcripts from institutions where they owed money or loans. In recent years, the government lifted that requirement and now institutions are forbidden from holding transcripts even if a student has defaulted on federal loans (private or University funds not included).
Reducing the minimum University requirement to only require “transcripts from an institution where a degree was earned” has many benefits.
1. Money savings - Many transcripts cost about $15 to send.
2. Option to send additional transcripts - A student may still send supplemental transcripts if they wish and if they would like to have transfer credits considered from the institution.
3. Saving time in the admission process - Graduate Admissions would not have to record each transcript and wait on applicants to send all transcripts.
Adopting this request would update the requirement to be that applicants only need to send transcripts from institutions where a degree was earned. Ultimately, this is the minimum University requirement and what many peer institutions state as the minimum requirement."
-MC

[cid:ii_1992b3bb286cb971f161]

Matthew Calamia, PhD
Associate Dean of the Pinkie Gordon Lane Graduate School
Professor, Department of Psychology
Louisiana State University
121 West David Boyd Hall, Baton Rouge, LA  70803
office 225-578-4354
mcalamia at lsu.edu<mailto:mcalamia at lsu.edu> | lsu.edu<http://www.lsu.edu/> | faculty.lsu.edu/mcalamia/<http://sites01.lsu.edu/faculty/mcalamia/>
________________________________
From: La-cgs <la-cgs-bounces at lists.latech.edu<mailto:la-cgs-bounces at lists.latech.edu>> on behalf of John Boulahanis <john.boulahanis at selu.edu<mailto:john.boulahanis at selu.edu>>
Sent: Monday, September 8, 2025 10:34 AM
To: Louisiana Council of Graduate Schools <la-cgs at lists.latech.edu<mailto:la-cgs at lists.latech.edu>>
Subject: [La-cgs] Transcripts

Greetings!

I know we have addressed this before, but am not sure where we stand now.

Do you require all transcripts sent before you make admissions decisions or can a decision be made without transcripts from all institutions?

Thanks,
John
_________________________

[Southeastern Louisiana University]

John Boulahanis, Ph.D.  (he/him)
[A button with "Hear my name" text for name playback in email signature]<https://www.name-coach.com/john-boulahanis>[X][X]
Director of Graduate Studies
Office of Graduate Studies, Meade Hall #103
Office: (985) 549-2610<tel:9855492610>
jboulahanis at southeastern.edu<mailto:jboulahanis at southeastern.edu>
southeastern.edu<http://southeastern.edu/>
Facebook<https://www.facebook.com/southeastern/> | Twitter<https://twitter.com/oursoutheastern> | Instagram<https://www.instagram.com/oursoutheastern/?hl=en> | LinkedIn<https://www.linkedin.com/school/21113/>
_________________________

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