[La-cgs] Transcripts

Mon Sep 8 16:31:33 CDT 2025

We too have been trying to streamline it, but have been told that all
transcripts are needed to inform the institution of any disciplinary
problems that may need to be investigated. Primarily incidents in violation
of Title IX.

_________________________

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*John Boulahanis, Ph.D.  *(he/him)
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Director of Graduate Studies
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Office: (985) 549-2610 <9855492610>
jboulahanis at southeastern.edu
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On Mon, Sep 8, 2025 at 4:23 PM Mary Edith Stacy <maryedith at nsula.edu> wrote:

> Good afternoon, Matthew,
>
> Thank you for your response and I truly appreciate the effort to
> streamline the graduate school application process. While this approach may
> offer practical benefits, I’d like to raise a couple of questions for
> discussion:
>
>    1. How would an institution verify academic standing at
>    non-degree-granting institutions if transcripts are not required?
>    2. Could this change impact financial aid processing, particularly in
>    cases where prior academic history is relevant to aid eligibility or
>    compliance?
>
> Thanks for bringing this shift in practice to the forefront. Even on a
> Monday afternoon, thoughtful policy makes its way forward—one transcript at
> a time. 🎓
>
> Regards,
>
> Mary Edith😈
>
> *Mary Edith Stacy, PhD*
> *Northwestern State University*
> *Dean of the Graduate School*
> *125 Caspari Hall*
> *310 Sam Sibley Drive*
> *Natchitoches, LA 71497*
> *318.357.5720*
>
> *Assistant Professor*
>
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>
>
> ------------------------------
> *From:* La-cgs <la-cgs-bounces at lists.latech.edu> on behalf of Matthew R
> Calamia <mcalamia at lsu.edu>
> *Sent:* Monday, September 8, 2025 10:43 AM
> *To:* John Boulahanis <john.boulahanis at selu.edu>; Louisiana Council of
> Graduate Schools <la-cgs at lists.latech.edu>
> *Subject:* Re: [La-cgs] Transcripts
>
> You don't often get email from mcalamia at lsu.edu. Learn why this is
> important <https://aka.ms/LearnAboutSenderIdentification>
> CAUTION: EXTERNAL EMAIL
> This email originated outside of Northwestern State University. Do not
> click links or open attachments unless you recognize the sender and know
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>
> Good morning,
>
> We require all transcripts currently at LSU A&M, but we have a proposal in
> from our Assistant Dean of Recruiting and Admissions (rationale below) to
> change this to only institutions where a degree was earned. It seems like
> more institutions have moved/our moving in that direction. The current
> requirement really bogs us down and slows our ability to get applications
> to departments for their decisions.
>
> "Currently, we require transcripts from all institutions where an
> applicant was enrolled. Historically, this was the standard in the Graduate
> Admissions world because students could not collect transcripts from
> institutions where they owed money or loans. In recent years, the
> government lifted that requirement and now institutions are forbidden from
> holding transcripts even if a student has defaulted on federal loans
> (private or University funds not included).
> Reducing the minimum University requirement to only require “transcripts
> from an institution where a degree was earned” has many benefits.
> 1. Money savings - Many transcripts cost about $15 to send.
> 2. Option to send additional transcripts - A student may still send
> supplemental transcripts if they wish and if they would like to have
> transfer credits considered from the institution.
> 3. Saving time in the admission process - Graduate Admissions would not
> have to record each transcript and wait on applicants to send all
> transcripts.
> Adopting this request would update the requirement to be that applicants
> only need to send transcripts from institutions where a degree was earned.
> Ultimately, this is the minimum University requirement and what many peer
> institutions state as the minimum requirement."
> -MC
>
>
> *Matthew Calamia, PhD*
> Associate Dean of the Pinkie Gordon Lane Graduate School
> Professor, Department of Psychology
> Louisiana State University
> 121 West David Boyd Hall, Baton Rouge, LA  70803
> office 225-578-4354
> mcalamia at lsu.edu | lsu.edu <http://www.lsu.edu/> |
> faculty.lsu.edu/mcalamia/ <http://sites01.lsu.edu/faculty/mcalamia/>
> ------------------------------
> *From:* La-cgs <la-cgs-bounces at lists.latech.edu> on behalf of John
> Boulahanis <john.boulahanis at selu.edu>
> *Sent:* Monday, September 8, 2025 10:34 AM
> *To:* Louisiana Council of Graduate Schools <la-cgs at lists.latech.edu>
> *Subject:* [La-cgs] Transcripts
>
> Greetings!
>
> I know we have addressed this before, but am not sure where we stand now.
>
> Do you require all transcripts sent before you make admissions decisions
> or can a decision be made without transcripts from all institutions?
>
> Thanks,
> John
> _________________________
>
> [image: Southeastern Louisiana University]
> *John Boulahanis, Ph.D.  *(he/him)
> [image: A button with "Hear my name" text for name playback in email
> signature] <https://www.name-coach.com/john-boulahanis>
> Director of Graduate Studies
> Office of Graduate Studies, Meade Hall #103
> Office: (985) 549-2610 <9855492610>
> jboulahanis at southeastern.edu
> southeastern.edu
> Facebook <https://www.facebook.com/southeastern/> | Twitter
> <https://twitter.com/oursoutheastern> | Instagram
> <https://www.instagram.com/oursoutheastern/?hl=en> | LinkedIn
> <https://www.linkedin.com/school/21113/>
> _________________________
>
> This email message (including any attachments) contains information
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> you are not the intended recipient or the person responsible for delivering
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> it from your system. Use, dissemination, distribution, or reproduction of
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> unlawful.
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>
>
>
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