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John, we ask about a history of disciplinary problems via self-report, currently with applicants acknowledging they can be dismissed if the information they provide in their application is later found to be incomplete or inaccurate.</div>
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Mary, as I understand it, verification of academic standing at those non-degree institutions and financial aid considerations are not a part of our admissions process. I can appreciate though that there is probably variability in what factors are considered
for graduate admission at the graduate school level across institutions.</div>
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-MC</div>
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<b>Matthew Calamia, PhD</b></div>
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<span style="color: rgb(33, 33, 33);">Associate Dean of the Pinkie Gordon </span>
<span style="color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">Lane </span>
<span style="color: rgb(33, 33, 33);">Graduate School<br>
</span><span style="color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">Professor, Department of Psychology</span><span style="color: rgb(33, 33, 33);"><br>
</span><span style="color: rgb(33, 33, 33); background-color: rgb(255, 255, 255);">Louisiana State University </span><span style="color: rgb(33, 33, 33);"><br>
121 West David Boyd Hall, Baton Rouge, LA 70803 <br>
office 225-578-4354 <br>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> La-cgs <la-cgs-bounces@lists.latech.edu> on behalf of John Boulahanis <john.boulahanis@selu.edu><br>
<b>Sent:</b> Monday, September 8, 2025 4:31 PM<br>
<b>Cc:</b> Louisiana Council of Graduate Schools <la-cgs@lists.latech.edu><br>
<b>Subject:</b> Re: [La-cgs] Transcripts</font>
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<div>We too have been trying to streamline it, but have been told that all transcripts are needed to inform the institution of any disciplinary problems that may need to be investigated. Primarily incidents in violation of Title IX.</div>
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<div>_________________________<br>
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<strong>John Boulahanis, Ph.D. </strong><font size="1">(he/him)</font></div>
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<div>Director of Graduate Studies<br>
Office of Graduate Studies, Meade Hall #103 <br>
Office: <a href="tel:9855492610" target="_blank">(985) 549-2610</a> <br>
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<div dir="ltr" class="x_gmail_attr">On Mon, Sep 8, 2025 at 4:23 PM Mary Edith Stacy <<a href="mailto:maryedith@nsula.edu">maryedith@nsula.edu</a>> wrote:<br>
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Good afternoon, Matthew,</div>
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Thank you for your response and I truly appreciate the effort to streamline the graduate school application process. While this approach may offer practical benefits, I’d like to raise a couple of questions for discussion:</div>
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<div role="presentation">How would an institution verify academic standing at non-degree-granting institutions if transcripts are not required?</div>
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Could this change impact financial aid processing, particularly in cases where prior academic history is relevant to aid eligibility or compliance?</li></ol>
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Thanks for bringing this shift in practice to the forefront. Even on a Monday afternoon, thoughtful policy makes its way forward—one transcript at a time. 🎓</div>
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Regards,</div>
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Mary Edith😈</div>
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<b>Mary Edith Stacy, PhD</b></div>
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<b>Northwestern State University</b></div>
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<b>Dean of the Graduate School</b></div>
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<b>125 Caspari Hall</b></div>
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<b>310 Sam Sibley Drive</b></div>
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<b>Natchitoches, LA 71497</b></div>
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<b>318.357.5720</b></div>
<p style="direction:ltr; margin-top:0px; margin-bottom:0px; color:rgb(0,0,0)"><span style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:13px; color:rgb(117,123,128)"><i>Assistant Professor</i></span></p>
<p style="direction:ltr; margin-top:0px; margin-bottom:0px; color:rgb(0,0,0)"><span style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:13px; color:black">Follow me at:
</span><span style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:13px; color:rgb(23,78,134)"><a href="https://twitter.com/DrMEStacy" originalsrc="https://twitter.com/DrMEStacy" target="_blank" style="color:rgb(23,78,134); margin-top:0px; margin-bottom:0px">Twitter</a>
| <a href="https://www.facebook.com/pages/Dr-Mary-Edith-Stacy/324573430906712" originalsrc="https://www.facebook.com/pages/Dr-Mary-Edith-Stacy/324573430906712" target="_blank" style="color:rgb(23,78,134); margin-top:0px; margin-bottom:0px">
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<span style="color:black">Follow NSU at: </span><span style="color:rgb(23,78,134)"><a href="http://facebook.com/northwesternstate" originalsrc="http://facebook.com/northwesternstate" target="_blank" style="color:rgb(23,78,134)">NSU Facebook</a> |
<a href="http://twitter.com/nsula" originalsrc="http://twitter.com/nsula" target="_blank" style="color:rgb(23,78,134)">
NSU Twitter</a> | <a href="http://youtube.com/user/northwesternstate" originalsrc="http://youtube.com/user/northwesternstate" target="_blank" style="color:rgb(23,78,134)">
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nsula.edu</a></span><span style="color:black"><br>
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<span style="color:black">Webex Personal Room: </span><span style="color:rgb(23,78,134)"><a title="https://nsula.webex.com/meet/maryedith" href="https://nsula.webex.com/meet/maryedith" originalsrc="https://nsula.webex.com/meet/maryedith" target="_blank" style="color:rgb(23,78,134)">Dr.
Mary Edith Stacy</a></span></div>
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<div id="x_m_1783483672083274181divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> La-cgs <<a href="mailto:la-cgs-bounces@lists.latech.edu" target="_blank">la-cgs-bounces@lists.latech.edu</a>> on behalf
of Matthew R Calamia <<a href="mailto:mcalamia@lsu.edu" target="_blank">mcalamia@lsu.edu</a>><br>
<b>Sent:</b> Monday, September 8, 2025 10:43 AM<br>
<b>To:</b> John Boulahanis <<a href="mailto:john.boulahanis@selu.edu" target="_blank">john.boulahanis@selu.edu</a>>; Louisiana Council of Graduate Schools <<a href="mailto:la-cgs@lists.latech.edu" target="_blank">la-cgs@lists.latech.edu</a>><br>
<b>Subject:</b> Re: [La-cgs] Transcripts</font>
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Good morning,</div>
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We require all transcripts currently at LSU A&M, but we have a proposal in from our Assistant Dean of Recruiting and Admissions (rationale below) to change this to only institutions where a degree was earned. It seems like more institutions have moved/our moving
in that direction. The current requirement really bogs us down and slows our ability to get applications to departments for their decisions.</div>
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"Currently, we require transcripts from all institutions where an applicant was enrolled. Historically, this was the standard in the Graduate Admissions world because students could not collect transcripts from institutions where they owed money or loans. In
recent years, the government lifted that requirement and now institutions are forbidden from holding transcripts even if a student has defaulted on federal loans (private or University funds not included).</div>
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Reducing the minimum University requirement to only require “transcripts from an institution where a degree was earned” has many benefits.</div>
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1. Money savings - Many transcripts cost about $15 to send.</div>
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2. Option to send additional transcripts - A student may still send supplemental transcripts if they wish and if they would like to have transfer credits considered from the institution.</div>
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3. Saving time in the admission process - Graduate Admissions would not have to record each transcript and wait on applicants to send all transcripts.</div>
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Adopting this request would update the requirement to be that applicants only need to send transcripts from institutions where a degree was earned. Ultimately, this is the minimum University requirement and what many peer institutions state as the minimum requirement."</div>
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-MC</div>
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<span style="color:rgb(33,33,33)"><b>Matthew Calamia, PhD</b><br>
Associate Dean of the Pinkie Gordon </span><span style="color:rgb(33,33,33); background-color:rgb(255,255,255)">Lane
</span><span style="color:rgb(33,33,33)">Graduate School<br>
</span><span style="color:rgb(33,33,33); background-color:rgb(255,255,255)">Professor, Department of Psychology</span><span style="color:rgb(33,33,33)"><br>
</span><span style="color:rgb(33,33,33); background-color:rgb(255,255,255)">Louisiana State University </span><span style="color:rgb(33,33,33)"><br>
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<div id="x_m_1783483672083274181x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> La-cgs <<a href="mailto:la-cgs-bounces@lists.latech.edu" target="_blank">la-cgs-bounces@lists.latech.edu</a>> on
behalf of John Boulahanis <<a href="mailto:john.boulahanis@selu.edu" target="_blank">john.boulahanis@selu.edu</a>><br>
<b>Sent:</b> Monday, September 8, 2025 10:34 AM<br>
<b>To:</b> Louisiana Council of Graduate Schools <<a href="mailto:la-cgs@lists.latech.edu" target="_blank">la-cgs@lists.latech.edu</a>><br>
<b>Subject:</b> [La-cgs] Transcripts</font>
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<div>Greetings!</div>
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<div>I know we have addressed this before, but am not sure where we stand now.</div>
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<div>Do you require all transcripts sent before you make admissions decisions or can a decision be made without transcripts from all institutions?</div>
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<div>Thanks,</div>
<div>John</div>
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<div>_________________________<br>
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<strong>John Boulahanis, Ph.D. </strong><font size="1">(he/him)</font></div>
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