[La-cgs] Time Limit Extensions

Wed Oct 4 15:09:37 CDT 2023

Hi Nancy,

The LSUS process is relatively simple.  It only asks for approval from the Graduate Dean.  As I am not an expert on individual programs,  I ask the program director to send me a memo certifying that the courses are still relevant.  I then send a memo to the registrar granting the exemption.

This process is relatively straightforward for certain areas where the passage of time is not that critical, but for others (e.g., computer science) I would hesitate to approve courses that are more than 10 years old (our limit is 8 yrs).

Hope that helps!

Sanjay

Sanjay T. Menon, Ph. D.
Dean of Graduate Studies
Professor of Management
Director of India Studies
Louisiana State University Shreveport
Office: (318) 797-5247     Fax:     (318) 798-4120
www.linkedin.com/in/sanjaytmenon<http://www.linkedin.com/in/sanjaytmenon>

One University Place
Shreveport, Louisiana 71115
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From: La-cgs <la-cgs-bounces at lists.latech.edu> On Behalf Of B. Ramu Ramachandran
Sent: Wednesday, October 4, 2023 2:33 PM
To: la-cgs at lists.latech.edu
Subject: Re: [La-cgs] Time Limit Extensions

Nancy:

We approximately follow the early part of the process outlined by Eddie Lyons. The department head (or the coordinator of the graduate program) and associate dean for graduate studies of the student's college are asked to review and certify the courses. Their decision is conveyed to the Graduate School either in the form of a memo or an email. We also ask that a plan for completion of the remaining degree requirements and an anticipated exit date are both included in the communication to the Graduate School.

Memos received as hard copy (very rare these days) are scanned into PDFs, emails are saved as PDFs. In both cases, the records end up in the student's electronic folder shared between the Graduate School and the Registrar. Our Graduate Council is not involved in these decisions.

Best regards,
Ramu
---------------------------
On 10/4/2023 11:46 AM, Nancy Biggio wrote:
All,

Happy Wednesday!  I'm seeking opinions on handling time limit extensions for "expired" coursework either at your institution or transferred in.  Right now, we require faculty from the appropriate department/subject area to confirm the student "demonstrated competency at a level of B or higher" AND the graduate coordinator to confirm this course is still relevant to the degree.  We have both coordinators and faculty ask how they should confirm the retained competency-exam, interview, project, work experience, etc.  I really want to leave this up to them and their expertise since our programs are all so different but they keep asking.

So, anyone have any processes which would provide guidance?

Nancy

Nancy C. Biggio, Ph.D.
Associate Vice President, Graduate School
Associate Professor, Political Science
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