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<body lang="EN-US" link="blue" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Hi Mary Edith,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I once tried to set up a dedicated course, but the departments wanted to follow their own systems. Also, IT had problems with a zero-credit course. Currently, it gets officially recorded on the degree checkout. The only modernization,
if you can call it that, is that checkouts are processed via DocuSign. <span style="font-family:"Segoe UI Emoji",sans-serif">
😊</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sanjay<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="color:#7030A0;mso-ligatures:standardcontextual">Sanjay T. Menon, Ph. D.</span><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#7030A0;mso-ligatures:standardcontextual">Dean of Graduate Studies<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#7030A0;mso-ligatures:standardcontextual">and International Students</span><span style="color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#7030A0;mso-ligatures:standardcontextual">Professor of Management
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#7030A0;mso-ligatures:standardcontextual">Director of India Studies</span><span style="color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Arial",sans-serif;color:#461D7C;mso-ligatures:standardcontextual">Louisiana State University Shreveport</span></i><span style="color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#461D7C;mso-ligatures:standardcontextual">Office: (318) 797-5247 Fax: (318) 798-4120<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#461D7C;mso-ligatures:standardcontextual"><a href="http://www.linkedin.com/in/sanjaytmenon"><span style="color:#0563C1">www.linkedin.com/in/sanjaytmenon</span></a>
</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:standardcontextual"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#461D7C;mso-ligatures:standardcontextual">One University Place</span><span style="color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#461D7C;mso-ligatures:standardcontextual">Shreveport, Louisiana 71115</span><span style="color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#461D7C"><img border="0" width="72" height="17" style="width:.75in;height:.177in" id="Picture_x0020_701740949" src="cid:image004.jpg@01DBD706.2F8C48A0" alt="LSUS_Secondary_RGB Purple-Gold_email"></span><span style="color:black;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> La-cgs <la-cgs-bounces@lists.latech.edu>
<b>On Behalf Of </b>Ramu Ramachandran<br>
<b>Sent:</b> Friday, June 6, 2025 12:22 PM<br>
<b>To:</b> Mary Edith Stacy <maryedith@nsula.edu>; la-cgs@lists.latech.edu<br>
<b>Subject:</b> Re: [La-cgs] [EXT] Seeking Input: Processes for Certifying Completion of Comprehensive Exams<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Mary:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We use an online (homegrown) “Plan of Study” form which serves several purposes for us including capturing the various milestones towards a graduate degree. The form is updated each time a new milestone has
been achieved, and gets electronically signed by the student, the committee, and administrators. Here is a screenshot of one a former student showing the part that captures the exams.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><img border="0" width="768" height="321" style="width:8.0in;height:3.3437in" id="Picture_x0020_2" src="cid:image001.png@01DBD705.EC14DC40"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Here is how my signature appears as a committee member. I also signed as the Dean of Graduate School (well, one of my staff members signed on my behalf – as you can see in the parentheses).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><img border="0" width="768" height="108" style="width:8.0in;height:1.125in" id="_x0000_i1026" src="cid:image002.png@01DBD705.EC14DC40"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><img border="0" width="768" height="102" style="width:8.0in;height:1.0625in" id="Picture_x0020_1" src="cid:image003.png@01DBD705.EC14DC40"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We may be abandoning this system soon and moving this process to Workday.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We also require students to register for Pass/Fail courses (0 SCH) to capture these milestones in the transcripts. The Chair of the Committee submits the grade.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Ramu<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> La-cgs <<a href="mailto:la-cgs-bounces@lists.latech.edu">la-cgs-bounces@lists.latech.edu</a>>
<b>On Behalf Of </b>Mary Edith Stacy<br>
<b>Sent:</b> Friday, June 6, 2025 9:40 AM<br>
<b>To:</b> <a href="mailto:la-cgs@lists.latech.edu">la-cgs@lists.latech.edu</a><br>
<b>Subject:</b> [EXT] [La-cgs] Seeking Input: Processes for Certifying Completion of Comprehensive Exams<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Dear Colleagues,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">I hope this message finds you well.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">As a new graduate dean, I’m currently reviewing our institution’s process for certifying the completion of comprehensive exams—a task that, while routine, feels ripe for modernization.
Our current approach is quite antiquated, and I would greatly appreciate your insights as I explore more efficient and effective practices.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Specifically, I’m interested in learning how your institution handles this process:<o:p></o:p></span></p>
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<span style="font-family:"Verdana",sans-serif">Do you require individual certification for each student?<o:p></o:p></span></li></ul>
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<span style="font-family:"Verdana",sans-serif">If so, how many signatures are typically required (e.g., major professor, department head, academic dean, others)?<o:p></o:p></span></li></ul>
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<span style="font-family:"Verdana",sans-serif">If you use a form, how is it circulated and submitted?<o:p></o:p></span></li></ul>
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<span style="font-family:"Verdana",sans-serif">Alternatively, do you accept a compiled list from a graduate coordinator or department head?<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">I would also be grateful to hear:<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Verdana",sans-serif;color:black">What aspects of your process work particularly well?<o:p></o:p></span></p>
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<span style="font-family:"Verdana",sans-serif">Are there any practices you’ve tried that didn’t work and that you would advise against?<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Your shared experiences and suggestions will be incredibly helpful as I work to streamline this process at our institution. Thank you in advance for your time and guidance.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Happy Friday,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Mary Edith</span><span style="font-family:"Segoe UI Emoji",sans-serif;color:black">😈</span><span style="font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#7232AD">Mary Edith Stacy, PhD</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#7232AD"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B">Northwestern State University</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B">Dean of the Graduate School</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B">125 Caspari Hall</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B">310 Sam Sibley Drive</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B">Natchitoches, LA 71497</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B">318.357.5720</span></b><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif;color:#763E9B"><o:p></o:p></span></p>
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<p class="elementtoproof" style="background:white"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#757B80">Assistant Professor</span></i><span style="color:black"><o:p></o:p></span></p>
<p class="elementtoproof" style="background:white"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">Follow me at:
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#174E86"><a href="https://twitter.com/DrMEStacy"><span style="color:#174E86">Twitter</span></a> |
<a href="https://www.facebook.com/pages/Dr-Mary-Edith-Stacy/324573430906712"><span style="color:#174E86">Facebook</span></a></span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">
</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">Follow NSU at:
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#174E86"><a href="http://facebook.com/northwesternstate" target="_blank"><span style="color:#174E86">NSU Facebook</span></a> |
<a href="http://twitter.com/nsula" target="_blank"><span style="color:#174E86">NSU Twitter</span></a> |
<a href="http://youtube.com/user/northwesternstate" target="_blank"><span style="color:#174E86">NSU YouTube</span></a> |
<a href="http://www.nsula.edu/" target="_blank"><span style="color:#174E86">nsula.edu</span></a></span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">Webex Personal Room:
</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#174E86"><a href="https://nsula.webex.com/meet/maryedith" title="https://nsula.webex.com/meet/maryedith"><span style="color:#174E86">Dr. Mary Edith Stacy</span></a></span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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